Privacy notice

Who is responsible for your data

Advent Nexus administers this Assessment Center on behalf of the organisation that commissioned your assessment (the “client organisation”). Advent Nexus is responsible, as controller, for the personal data processed in the Assessment Center.

For any question about this notice or your data, contact us at support@swissnexa.com.

What we process

• Identification and contact details: name, e-mail address and, if provided, mobile number.
• Professional details: organisation, position, country and the programme you take part in.
• Assessment administration data: assessment package and modules, status, invitation, launch and completion dates, deadline, language preference and your consent record where consent is requested.
• Communication records: the e-mails we send you and their delivery status.
• Security records: IP address, browser type and time of access, used to protect your sign-in and the integrity of the process.

This website itself does not store your answers to the questionnaires; see “The assessment itself” below.

The assessment itself

Advent Nexus’s own questionnaires (including the Executive Capability Assessment) are completed in a form provided by Tally BV (Belgium), which stores your answers in the European Union (Google Cloud, Belgium) on our behalf. Your answers are linked to the username you sign in with, not to your name; only Advent Nexus can match the username to you.

Why we process it and on what basis

• To administer your assessment — inviting you, giving you secure access, tracking completion and sending reminders — on the basis of the legitimate interests of Advent Nexus and the client organisation in conducting a fair and well-organised assessment process, or where applicable to perform the engagement in which you take part.
• Where applicable law requires it, on the basis of your explicit consent, which you may withdraw at any time.
• To keep the system secure and prevent misuse of sign-in details, on the basis of our legitimate interests.
• To comply with legal obligations that apply to us.

Who receives your data

• Authorised Advent Nexus consultants working on your programme.
• The client organisation, to the extent agreed in the engagement (for example completion status and assessment outputs).
• Service providers acting on our instructions: questionnaire forms and storage of your answers (Tally BV, Belgium; data stored in the EU), application hosting (Vercel; servers in Frankfurt, Germany) and e-mail (Microsoft 365).

We do not sell your personal data or use it for advertising.

International transfers

Answers to Advent Nexus’s own questionnaires are stored in the European Union; for data subject to Turkish law this is a transfer abroad and takes place with the safeguards described here. Some service providers (for example application hosting and e-mail) may process data outside the European Economic Area and Türkiye. Such transfers take place only with the safeguards required by applicable law, such as the European Commission’s Standard Contractual Clauses and, for data subject to Turkish law, in accordance with Article 9 of the Law on the Protection of Personal Data No. 6698 (KVKK).

How long we keep it

Assessment administration data is kept for the duration of your programme and for up to 10 years after it ends. It is then deleted or irreversibly anonymised so that only statistics without personal data remain. Security and audit records are kept for the same period at most.

How we protect it

• Encrypted connections (HTTPS) throughout; passwords are never stored but checked cryptographically.
• Access limited to authorised Advent Nexus staff; the administration desk is protected by a separate passcode.
• A log of sign-ins and significant actions.
• Your sign-in details are personal: please do not share them.

Cookies

The Assessment Center uses only essential cookies: one that remembers your language choice (for up to 12 months) and, for administrators, a session cookie. There are no analytics, advertising or tracking cookies.

Your rights

You can ask to access, correct or delete your data, restrict or object to its processing, receive it in a portable format and withdraw consent. See “Your rights” for details and how to make a request, or write to support@swissnexa.com.